PRIVACY POLICY 

VIDEOSPACE.Agency INTERNET STORE

 

CONTENTS: 

1. GENERAL PROVISIONS

2. GROUNDS FOR DATA PROCESSING

3. PURPOSE, BASIS AND PERIOD OF DATA PROCESSING IN THE ONLINE STORE

4. RECIPIENTS OF DATA IN THE ONLINE STORE

5. PROFILING IN AN ONLINE STORE

6. RIGHTS OF THE DATA SUBJECT

7. ONLINE STORE COOKIES AND ANALYTICS

8. FINAL PROVISIONS

 

1. GENERAL PROVISIONS 

1.1 This Privacy Policy of the Online Store is for informational purposes, which means that it is not a source of obligations for the Service Recipients or Customers of the Online Store. The Privacy Policy primarily contains rules regarding the Administrator's processing of personal data in the Online Store, including the basis, purposes and duration of personal data processing and the rights of data subjects, as well as information regarding the use of cookies and analytical tools in the Online Store. 

1.2 The Administrator of the personal data collected via the Online Store is VIDEOSPACE SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ based in Poznań (registered office and address for delivery: Strzelecka 29A/39, 61-846 Poznań); entered in the Register of Entrepreneurs of the National Court Register under KRS number 0000752496; register court where the company's records are kept: District Court Poznań - Nowe Miasto and Wilda in Poznań, IX Economic Department of the National Court Register; share capital of: PLN 5,000; NIP: 7861718889; REGON: 381535071, e-mail address:shop@nullvideospace.agencyand contact telephone number: +48 61 250 40 29 - hereinafter referred to as the "Administrator" and being at the same time the Internet Shop Service Provider and the Seller.

1.3 Personal data in the Online Store are processed by the Administrator in accordance with applicable laws, in particular in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 on the protection of natural persons in relation to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation) - hereinafter referred to as "RODO" or "RODO Regulation". Official text of the RODO Ordinance: http://eur-lex.europa.eu/legal-content/PL/TXT/?uri=CELEX%3A32016R0679 

1.4 The use of the Online Store, including making purchases, is voluntary. Similarly, the related provision of personal data by the Customer or Client using the Online Store is voluntary, subject to two exceptions: (1) conclusion of contracts with the Administrator - failure to provide, in the cases and to the extent indicated on the website of the Internet Shop and in the Terms and Conditions of the Internet Shop and this privacy policy, personal data necessary for the conclusion and performance of a Sales Contract or an agreement for the provision of Electronic Services with the Administrator, results in the impossibility of concluding such a contract. The provision of personal data in such a case is a contractual requirement, and if the data subject wishes to conclude a given agreement with the Administrator, he/she is obliged to provide the required data. Each time the scope of data required to conclude a contract is indicated beforehand on the website of the Online Store and in the Terms and Conditions of the Online Store; (2) the Administrator's statutory obligations - providing personal data is a statutory requirement resulting from generally applicable laws imposing an obligation on the Administrator to process personal data (e.g. processing of data for tax or accounting purposes) and failure to provide such data will prevent the Administrator from performing such obligations. 

1.5 The controller shall exercise special care to protect the interests of the persons whose personal data it processes, and in particular shall be responsible for and ensure that the data it collects are: (1) processed in accordance with the law; (2) collected for designated legitimate purposes and not subjected to further processing incompatible with those purposes; (3) substantively correct and adequate in relation to the purposes for which they are processed; (4) kept in a form that allows identification of the subjects for no longer than necessary to achieve the purpose of the processing; and (5) processed in a manner that ensures adequate security of personal data, including protection against unauthorized or unlawful processing and accidental loss, destruction or damage, by means of appropriate technical or organizational measures. 

1.6 Taking into account the nature, scope, context and purposes of the processing and the risk of violation of the rights or freedoms of natural persons of different probability and severity, the Administrator shall implement appropriate technical and organizational measures to ensure that the processing is carried out in accordance with the RODO Regulation and to be able to demonstrate this. These measures are reviewed and updated as necessary. The Administrator shall apply technical measures to prevent unauthorized persons from obtaining and modifying personal data sent electronically. 

1.7 All words, phrases and acronyms appearing in this privacy policy and beginning with a capital letter (e.g., Seller, Online Store, Electronic Service) shall be understood in accordance with their definition in the Rules of the Online Store available on the pages of the Online Store.

2. GROUNDS FOR DATA PROCESSING 

2.1 The controller shall be entitled to process personal data in cases where, and to the extent that, at least one of the following conditions is met: (1) the data subject has given his or her consent to the processing of his or her personal data for one or more specified purposes; (2) the processing is necessary for the performance of a contract to which the data subject is a party or to take action at the request of the data subject prior to entering into a contract; (3) the processing is necessary for the fulfillment of a legal obligation incumbent on the Controller; or (4) processing is necessary for the purposes of legitimate interests pursued by the Controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.

2.2 The processing of personal data by the Administrator shall require the existence of at least one of the grounds indicated in Section. 2.1 of the Privacy Policy. The specific grounds for the processing of personal data of Service Recipients and Customers of the Online Store by the Administrator are indicated in the next section of the privacy policy - in relation to the given purpose of personal data processing by the Administrator. 

3. PURPOSE, BASIS AND PERIOD OF DATA PROCESSING IN THE ONLINE STORE 

3.1 In each case, the purpose, basis and period, as well as recipients of personal data processed by the Administrator shall result from the activities undertaken by a given Customer or Client in the Online Store or by the Administrator. For example, if a Customer decides to make purchases from the Online Store and chooses personal collection of the purchased Product instead of courier delivery, his/her personal data will be processed for the purpose of executing the concluded Sales Agreement, but will no longer be made available to the carrier performing shipments on behalf of the Administrator.  

3.2 The Administrator may process personal data within the framework of the Online Store for the following purposes, on the grounds and for the periods indicated in the table below:  

 

Purpose of data processing Legal basis for data processing Data retention period

Performance of a Sales Contract or an agreement for the provision of Electronic Services or taking action at the request of the data subject prior to the conclusion of the aforementioned agreements Article 6(1)(b) of the RODO Regulation (performance of a contract) - processing is necessary for the performance of a contract to which the data subject is a party, or to take action at the request of the data subject prior to the conclusion of a contract

The data are stored for the period necessary to execute, terminate or otherwise expire the concluded Sales Agreement or Electronic Service Agreement. 

Marketing of the Administrator's goods and services

(e.g., sending commercial information, including direct marketing, by means of telecommunication terminal devices, such as e-mail and telephone, or automatic calling systems) Article 6(1)(f) of the RODO Ordinance (legitimate interest of the Administrator) - processing is necessary for purposes stemming from the Administrator's legitimate interests, which include direct marketing - consisting of taking care of the interests and good image of the Administrator, its Online Store and striving to sell Products - for example, in connection with the data subject's prior consent (e.g., when signing up for the Newsletter). when signing up for the Newsletter), to send commercial information by means of telecommunication terminal devices such as e-mail or telephone, depending on the scope of the consent given Data are stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than the period of the statute of limitations for claims by the Administrator against the data subject on account of the Administrator's business activities. The period of limitation is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to the conduct of business activities is three years, and for the Sales Agreement it is two years).

The controller may not process data for direct marketing purposes in the event of an effective objection in this regard by the data subject.

In addition, where the basis for processing is consent to send commercial information, including direct marketing, using telecommunications terminal equipment or automatic calling systems, the data shall be stored until the data subject withdraws consent to further processing of his or her data for this purpose, but without affecting the lawfulness of processing carried out on the basis of consent before its withdrawal.

Customer's expression of an opinion about the concluded Sales Agreement Article 6(1)(a) of the RODO Regulation - the data subject has consented to the processing of his/her personal data for the purpose of expressing an opinion

The data is stored until the data subject withdraws his consent to further processing of his data for this purpose.

Bookkeeping Article 6(1)(c) of the RODO Regulation in conjunction with Article 74(2) of the Accounting Act, i.e. of January 30, 2018. (Journal of Laws of 2018, item 395 as amended) - processing is necessary to fulfill a legal obligation of the Administrator

The data is kept for the period required by law mandating the Administrator to keep the accounts (5 years, counting from the beginning of the year following the fiscal year to which the data refers).

Determining, asserting or defending claims that the Administrator may raise or that may be raised against the Administrator Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - processing is necessary for purposes arising from the Administrator's legitimate interests - consisting of determining, asserting or defending claims that the Administrator may raise or that may be raised against the Administrator

The data are kept for the period of existence of the legitimate interest pursued by the Administrator, but no longer than for the period of limitation of claims that may be raised against the Administrator (the basic limitation period for claims against the Administrator is six years).

Use of the website of the Online Store and ensuring its proper operation Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - processing is necessary for the purposes of the Administrator's legitimate interests - which consist in the operation and maintenance of the website of the Online Store Data is stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than the statute of limitations for the Administrator's claims against the data subject by virtue of the Administrator's business activity. The period of limitation is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to the conduct of business activities is three years, and for the Sales Agreement it is two years). 

Conducting statistics and analysis of traffic in the Online Store Article 6(1)(f) of the RODO Regulation (legitimate interest of the Administrator) - processing is necessary for purposes resulting from the Administrator's legitimate interests - consisting of conducting statistics and analysis of traffic in the Online Store in order to improve the functioning of the Online Store and increase sales of Products Data is stored for the period of existence of the legitimate interest pursued by the Administrator, but no longer than the statute of limitations for claims by the Administrator against the data subject on account of the Administrator's business activity. The period of limitation is determined by the provisions of law, in particular the Civil Code (the basic limitation period for claims related to the conduct of business activities is three years, and for the Sales Agreement it is two years). 

4. RECIPIENTS OF DATA IN THE ONLINE STORE

4.1 For the proper functioning of the Online Store, including the execution of concluded Sales Agreements, it is necessary for the Administrator to use the services of external entities (such as a software provider, courier or payment processor). The Administrator shall only use the services of such processors who provide sufficient guarantees to implement appropriate technical and organizational measures so that the processing meets the requirements of the RODO Regulation and protects the rights of the data subjects. 

4.2 The transfer of data by the Administrator does not take place in every case and not to all recipients or categories of recipients indicated in the privacy policy - the Administrator transfers data only when it is necessary for the realization of the given purpose of personal data processing and only to the extent necessary for its realization. For example, if the Customer uses personal pickup, his/her data will not be transferred to the carrier cooperating with the Administrator. 

4.3 Personal data of Service Recipients and Customers of the Online Store may be transferred to the following recipients or categories of recipients:  

4.3.1. entities handling electronic or credit card payments - in the case of a Customer who uses the method of electronic or credit card payments in the Online Store, the Administrator shall make the collected personal data of the Customer available to the selected entity handling the above payments in the Online Store on behalf of the Administrator to the extent necessary to handle the payment made by the Customer. 

4.3.2. service providers supplying the Administrator with technical, IT and organizational solutions enabling the Administrator to conduct its business, including the Online Store and Electronic Services provided through it (in particular, providers of computer software for running the Online Store, e-mail and hosting providers, and providers of business management and technical support software for the Administrator) - the Administrator shall make the collected personal data of the Customer available to the selected provider acting on its behalf only in the case and to the extent necessary to achieve the given purpose of data processing in accordance with this Privacy Policy.

4.3.3. accounting, legal and advisory service providers providing accounting, legal or advisory support to the Administrator (in particular, an accounting office, law firm or debt collection company) - The Administrator shall make the collected personal data of the Client available to the selected provider acting on its behalf only in the case and to the extent necessary to realize the given purpose of data processing in accordance with this Privacy Policy.

5. PROFILING IN AN ONLINE STORE

5.1 The RODO Regulation requires the Controller to provide information on automated decision-making, including profiling, as referred to in Article 22(1) and (4) of the RODO Regulation, and, at least in those cases, relevant information on the modalities of such decision-making, as well as the significance and anticipated consequences of such processing for the data subject. With this in mind, the Administrator provides information on possible profiling in this section of the privacy policy. 

5.2 The Administrator may use profiling on the Online Store for direct marketing purposes, but the decisions made on its basis by the Administrator do not concern the conclusion or refusal to conclude a Sales Agreement or the possibility of using Electronic Services on the Online Store. The effect of the use of profiling in the Online Store may be, for example, to grant a person a discount, send him/her a discount code, remind him/her of unfinished purchases, send him/her a proposal for a Product that may match the person's interests or preferences, or offer better conditions compared to the standard offer of the Online Store. Despite the profiling, it is the individual who freely decides whether to take advantage of the discount or better terms received in this way and make a purchase from the Online Store.

5.3 Profiling in the Online Store consists of automatic analysis or prediction of a person's behavior on the Online Store website, e.g. by adding a particular Product to the shopping cart, browsing the page of a particular Product in the Online Store or by analyzing the previous history of purchases made in the Online Store. The condition for such profiling is that the Administrator has the personal data of the person in question in order to be able to then send him/her, for example, a discount code. 

5.4 The data subject has the right not to be subject to a decision that is based solely on automated processing, including profiling, and produces legal effects on the data subject or similarly significantly affects the data subject.

6. RIGHTS OF THE DATA SUBJECT 

6.1 Right of access, rectification, restriction, erasure or portability - the data subject has the right to request from the Controller access to his/her personal data, rectification, erasure ("right to be forgotten") or restriction of processing, and has the right to object to processing, and has the right to portability of his/her data. The detailed conditions for exercising the rights indicated above are indicated in Articles 15-21 of the RODO Regulation. 

6.2 Right to withdraw consent at any time - a person whose data is processed by the Controller on the basis of expressed consent (pursuant to Article 6(1)(a) or Article 9(2)(a) of the RODO Regulation) has the right to withdraw consent at any time without affecting the legality of the processing performed on the basis of consent before its withdrawal.

6.3 Right to lodge a complaint to a supervisory authority - a person whose data is processed by the Administrator has the right to lodge a complaint to a supervisory authority in the manner and mode specified in the provisions of the RODO Regulation and Polish law, in particular the Personal Data Protection Act. The supervisory authority in Poland is the President of the Office for Personal Data Protection. 

6.4 Right to object - The data subject has the right to object at any time - on grounds relating to his or her particular situation - to the processing of personal data concerning him or her based on Article 6(1)(e) (public interest or tasks) or (f) (legitimate interest of the controller), including profiling under these provisions. In such a case, the controller shall no longer be allowed to process such personal data, unless the controller demonstrates the existence of compelling legitimate grounds for the processing overriding the interests, rights and freedoms of the data subject, or grounds for establishing, asserting or defending claims.

6.5 Right to object to direct marketing - If personal data are processed for direct marketing purposes, the data subject has the right to object at any time to the processing of personal data concerning him or her for such marketing, including profiling, to the extent that the processing is related to such direct marketing.

6.6 In order to exercise the rights referred to in this section of the privacy policy, you may contact the Administrator by sending an appropriate message in writing or by e-mail to the Administrator's address indicated at the beginning of the privacy policy or by using the contact form available on the website of the Online Store. 

7. ONLINE STORE COOKIES AND ANALYTICS

7.1 Cookies are small text information in the form of text files sent by a server and stored on the side of the person visiting the site of the Online Store (e.g. on the hard drive of a computer, laptop, or smartphone memory card - depending on the device used by the visitor to our Online Store). Detailed information about cookies, as well as the history of their creation can be found, among others, here: https://pl.wikipedia.org/wiki/HTTP_cookie.

7.2 The Administrator may make available on the Site a tool for easy and active management of Cookies - available after the first access to the Site and then available in the footer of the Site. Active management allows, among other things, to see what Cookies are or may be stored when using the Site, as well as to select and subsequently change the scope and purposes of the use of Cookies with respect to the device and the visitor to the Site. When starting to use the Site, the visitor will be asked to select the settings for Cookies. It is possible to change them later by changing the settings within this tool available on the Site.

7.3 The Administrator shall provide in its privacy policy a series of information regarding the use of Cookies on the Site, their types and purposes of use and their management using, for example, the settings of the Internet browser and/or the Cookie management tool available on the Site. The Administrator encourages you to use the cookie management tool available on the Site, which allows you to proactively manage cookies while using the Site, or, if it is not available, to read the following information on, among other things, managing cookies from your browser. 

7.4 Cookies that may be sent by the Web Store site can be divided into different types, according to the following criteria:

Because of their supplier: 

1) their own (created by the Administrator's Online Store website) and 

2) belonging to third parties/entities (other than the Administrator) Due to their storage period on the device of the person visiting the website of the Online Store: 

1) session (stored until you log out of the Online Store or shut down your web browser) and 

2) permanent (kept for a certain period of time, defined by the parameters of each file or until manually deleted) Due to the purpose of their use: 

1) indispensable (to enable the proper functioning of the Online Store website), 

2) functional/preferential (allowing to adjust the website of the Internet Store to the preferences of the visitor), 

3) analytical and performance (gathering information about the use of the website of the Online Store),

4) marketing, advertising and social media (collecting information about the person visiting the site of the Internet Store for the purpose of displaying advertisements to that person, personalizing them, measuring their effectiveness and conducting other marketing activities, including on websites separate from the site of the Internet Store, such as social networks or other sites belonging to the same advertising networks as the Internet Store)

7.5 The Administrator may process the data contained in cookies when visitors use the website of the Online Store for the following specific purposes:

The purposes of using cookies in the Administrator's Online Store to identify Service Recipients as logged in to the Online Store and to show that they are logged in (essential cookies)

remembering the Products added to the shopping cart in order to place an Order (cookies necessary)

storing data from completed Order Forms, surveys or login data to the Online Store (essential and/or functional/preference cookies)

adapting the content of the Internet Shop's website to the individual preferences of the Customer (e.g. concerning colors, font size, page layout) and optimizing the use of the pages of the Internet Shop (functional/preference cookies)

keep anonymous statistics showing how the website of the Internet Shop is used (analytical and performance cookies)

displaying and rendering ads, limiting the number of times ads are displayed and ignoring ads that the Customer does not want to see, measuring the effectiveness of ads, and personalizing ads, that is, studying the behavioral characteristics of visitors to the Online Store through anonymous analysis of their actions (e.g., repeated visits to certain pages, keywords, etc.) in order to create their profile and provide them with ads tailored to their anticipated interests, including when they visit other websites in the advertising network of Google Ireland Ltd. and Facebook, i.e., Meta Platforms Ireland Ltd. (marketing, advertising and social media cookies)

7.6 It is possible, regardless of the Internet browser, to check what cookies are being sent at any given time by the website of the Online Store by means of tools available, for example, at: https://www.cookiemetrix.com or https://www.cookie-checker.com.

7.7 By default, most web browsers available on the market accept the storage of Cookies by default. Everyone has the ability to determine the conditions of use of Cookies through the settings of their own web browser. This means that you can, for example, partially restrict (e.g. temporarily) or completely disable the ability to save Cookies - in the latter case, however, this may affect some of the functionality of the Online Store (for example, it may not be possible to pass the Order path through the Order Form due to not remembering the Products in the shopping cart during the subsequent steps of placing the Order).

7.8 The settings of your Internet browser regarding Cookies are relevant to your consent to the use of Cookies by our Online Store - in accordance with the regulations, such consent can also be expressed through the settings of your Internet browser. Detailed information on how to change the settings for Cookies and how to delete them yourself in the most popular web browsers is available in the help section of your web browser and on the following pages (just click on the link):

in Chrome browser 

in Firefox

in Internet Explorer 

in Opera browser 

in Safari browser

in the Microsoft Edge browser

7.9 The Administrator may use Google Analytics, Universal Analytics services provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland) on the Online Store. These services help the Administrator keep statistics and analyze traffic on the Online Store. The data collected is processed by the above services to generate statistics to help administer the Online Store and analyze traffic on the Online Store. These data are of an aggregate nature. When using the above services on the Online Store, the Administrator collects such data as the source and medium of acquisition of visitors to the Online Store and the way they behave on the Online Store website, information on the devices and browsers from which they visit the site, IP and domain, geographical data and demographic data (age, gender) and interests.

7.10. It is possible for a person to easily block the sharing of information about his/her activity on the website of the Online Store to Google Analytics - for this purpose, you can, for example, install a browser add-on provided by Google Ireland Ltd. available here: https://tools.google.com/dlpage/gaoptout?hl=pl.

7.11. In connection with the possibility that the Administrator uses advertising and analytical services provided by Google Ireland Ltd. in the Online Store, the Administrator indicates that full information about the principles of processing of data of visitors to the Online Store (including information stored in cookies) by Google Ireland Ltd. can be found in the privacy policy of Google services available at: https://policies.google.com/technologies/partner-sites.

7.12 The Administrator may use on the Online Store the Meta Pixel service provided by Meta Platforms Ireland Limited (4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland). This service helps the Administrator measure the effectiveness of advertisements and learn what actions visitors to the Online Store take, and display tailored advertisements to those visitors. 

7.13. You can manage the operation of Meta Pixel through the advertising settings in your Facebook.com account: https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen.

7.14. In connection with the possibility of the Administrator's use of advertising and analytical services provided by Meta Platforms Ireland Limited in the Online Store, the Administrator indicates that full information about the principles of processing of data of visitors to the Online Store (including information stored in cookies) by Meta Platforms Ireland Limited can be found in the privacy policy of Meta services available at the following web address: https://www.facebook.com/privacy/policy/?entry_point=facebook_help_center_ig_data_policy_redirect.

8. FINAL PROVISIONS

8.1 The Online Store may contain links to other websites. The Administrator urges that when you go to other sites, you should read the privacy policy established there. This privacy policy applies only to the Administrator's Online Store.